Guide for Faculty

What steps do I need to take if I suspect a violation?
  1. Approach
    If you have a suspicion about the honesty of a student's effort, engage that student in conversation about the work in question. Adopt a tone of curiosity rather than accusation: "That was a compelling thesis. What prompted that idea?" or "I was amazed that you were able to come up with that answer without showing any calculations. Could you show me how you did that?"
  2. Consult
    If your suspicion is heightened or confirmed, or the student admits to a violation, consult with one of the deans in Undergraduate Studies. It is important that faculty proceed with an understanding of policy guidelines and an appreciation for precedent and consistency across departments. This consultation is also necessary to ascertain whether or not it is the student's first violation.*
  3. Report
    If the student is a first offender and, after consultation, both you and the student agree that an infraction occurred and the student accepts the sanction, the incident and sanction must be reported to Undergraduate Studies. If the student does not admit responsibility or accept the sanction, then a report to that effect must be filed with Undergraduate Studies, at which point the case will go before the Academic Integrity Board.
Who adjudicates cases?

You can sanction the violation if:

  1. The student agrees that a violation occurred.
  2. The violation is the student's first violation.
  3. The student accepts the sanction.

If any of the conditions are not met, the case must be heard by the Academic Integrity Board.

What sanctions can I impose if I adjudicate the case?

The possible sanctions range from a minimum of failure in the work, to a maximum of failure in the course. More severe sanctions can only be administered by the Academic Integrity Board.

In addition to the punitive sanction you impose, you are encouraged to consider additional educational sanctions, such as an extra assignment on an appropriate ethical topic. The student will also participate in an ethics tutorial administered through the Office of Undergraduate Studies.

What happens when the Board hears a case?

Once a case is referred to the Board, evidence in the case will be gathered by the judicial officer for the Board and a hearing will be held. A panel of three students, two faculty members, and two non-voting administrators will consider the incident and discuss it with you and the student involved.

Once the panel has heard the case, they will deliberate and come to a conclusion as to whether or not the student is responsible for a violation. They will then decide on an appropriate sanction and inform you and the student of their decision.


*Please note: the form for reporting violations is only available from the Office of Undergraduate Studies. This is in order to ensure that accuracy of reporting violations.