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Writing a Job Description

A position description serves as a formal document that summarizes the important functions of a specific job on which the university bases position postings, job interviews, and performance appraisals. Position descriptions should accurately represent actual duties and responsibilities as well as job specifications.

The position description serves as a formal document that is critical in supporting practically every employment action - hiring, compensation, promotion, discipline, terminations.

Edit and negotiate

Once you have written your position description draft, send your draft to your supervisor and HRA for feedback. Your supervisor will have the knowledge of exactly what you are looking for and your HRA will have the experience working with the compensation specialist to see if your description has all requirements necessary to be reviewed.

Approval

Once the compensation specialist and the supervisor agree on the position description, the compensation specialist will issue a SG - Salary Grade (salary range to pay your new hire) and a job code. You will need this job code to begin the hiring process in HCM.

You will also have to sign the HR Job Certification Form which states: I have reviewed the job description for accuracy and completeness. I certify that the description is an accurate statement of the major duties and responsibilities of this position and its organizational relationships.


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