THIS INFORMATION IS FOR INTERNAL USE ONLY. PLEASE CONTACT THE APPROPRIATE OFFICE FOR GENERAL SUPPORT.

Files

Cloud-based services provide a myriad of places to store files. While some of these services may offer added convenience, they also expose us to significant risk.

Approved Resources

The following resources are approved for file storage and sharing, in order of preference. Contact us to discuss the best option for your project.

  1. Student Affairs File Server
    • standard storage for all student affairs departments
    • documents cannot be shared outside of the division
    • all information is secured with appropriate controls and backed up regularly
    • folders can be created for special security needs within a department or between departments
    • documents accessable remotely via the web interface at safiles.case.edu
    • mobile app available for iOS and Android
  2. OrgSync
    • shared storage for departments and programs with OrgSync portals
    • flexible folder and file security for sharing with memebers of the CWRU community or the public
    • access analytics available (when properly advertsised)
    • multiple versions of documents are retained
    • great for documentation, meeting agendas and minutes, policy documents
    • documents available via web interface
    • mobile app available for iOS
  3. Google Drive
    • approved for active collaboration on general documents, especially with students
    • cannot be used for sensitive or restricted data
    • folders and files can be shared with members of the CWRU community
    • multiple users can edit a document at the same time
    • not approved for long-term storage of information
    • if a document needs to be archived after collaboration, it should be stored in one of the other resources
  4. Box.com
    • service specifically for storage of restricted data where flexibile sharing is necessary
    • folders can be shared with members of the CWRU community
    • all access operations are audited
    • web-based access
    • mobile app available for iOS and Android
Unapproved Resources
  • Amazon Cloud Drive: the university does not have an established relationship with this vendor
  • Apple iCloud: the university does not have an established relationship with this vendor
  • DropBox: the university does not have an established relationship with this vendor
  • Microsoft OneDrive: the university does not have an established relationship with this vendor

Last Updated: March 2015