THIS INFORMATION IS FOR INTERNAL USE ONLY. PLEASE CONTACT THE APPROPRIATE OFFICE FOR GENERAL SUPPORT.

Buildings and Departments

Building and Office Names

Capitalize names of buildings and offices on first reference. Lowercase names of buildings and offices when making a general reference, which is acceptable on second and subsequent references.

Examples: She works in the Office of Student Affairs. She is a counselor in the student affairs office.

Each school, division and building within the university named for a person has a short name and a long name. Long names should always be used on first reference. Use shortened form on second and subsequent references.

Examples:

  • Kelvin Smith Library, Smith Library
  • George S. Dively Building, Dively Building
  • Peter B. Lewis Building of the Weatherhead School of Management, Lewis Building
Department Names

Capitalize the formal name of a department on first reference. Lowercase department on second and subsequent references and when making generic reference to departments.

Examples:

  • Department of Mathematics, the mathematics department, math department
  • Department of Molecular Science, the molecular science department
  • Department of English, the English department
Contact Information

Always use the university's general mailing address (not building street addresses), complete with the five-digit ZIP Code and appropriate four-digit location code.

Example:

College of Arts and Sciences
Case Western Reserve University
10900 Euclid Ave.
Cleveland, Ohio 44106-7068
216.368.2000

For a department, include the building name, room number and four-digit location code:

Example:

Department of Chemical Engineering
Case Western Reserve University
A.W. Smith Building, Room 116
10900 Euclid Ave.
Cleveland, Ohio 44106-7217
216.368.2000

Note: Format telephone numbers with periods. This guideline diverges from AP.

Contact information should be listed and punctuated in the following order:

Department, Office or Area
Case Western Reserve University
Campus building, Room number
10900 Euclid Ave.
Cleveland, Ohio 44106-xxxx
Telephone: 216.xxx.xxxx
Toll-free: 800.xxx.xxxx
Fax: 216.xxx.xxxx
Email: firstname.lastname@case.edu
Web: case.edu

Note: For websites, the http://www. prefix is not required. The word website is one word and lowercase. This guideline diverges from AP.

Example: The department just launched its website.