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Names and Titles of Individuals

  • Use the full name in the first reference and the last name in subsequent references.
  • Defer to the individuals personal preference regarding proper first name and inclusion of middle initials (e.g., Joseph P. Smith or Joe Smith)
  • Do not use courtesy titles (Mr., Mrs., Miss, Ms., Dr., etc.).

AP Style recommends that on first reference, you should use a person's full name. You should also avoid using long titles before names.

Academic and Administrative Titles
  • Capitalize when preceding names.
  • Lowercase when standing alone or following names, except for named professorships.

Examples:

  • The ceremony is in honor of President Barbara R. Snyder.
  • The president was seen often on campus.
  • Barbara R. Snyder, president of the university, was seen often on campus.
  • He is the vice president of student affairs.
  • She is the Herbert Henry Dow Professor of Science and Engineering.
Clinical Titles

For professors who have clinical appointments at affiliated medical centers, include primary clinical appointments along with university titles.

Example:

  • The lead author was Philip Fastenau, PhD, professor of neurology at Case Western Reserve University School of Medicine and director of neuropsychology with the Neurological Institute of University Hospitals in Cleveland.
Academic Degrees
  • Separate a degree from the name with a comma.
  • Abbreviations of academic degrees take no periods.
  • In general, list only a person's highest degree when include his or her credentials.
  • When used in a sentence, the title is offset by commas.

Examples:

  • John Jones, PhD
  • PhD, LLM, MA, MBA, BS, BSc, JD, MD, MEd
  • J. Bruce Jackson, MD, Award for Excellence in Undergraduate Mentoring
Professor

Do not use professor as a synonym for faculty member, as the university has several faculty classifications:

  • professor
  • associate professor
  • assistant professor
  • senior instructor
  • instructor

Examples:

  • Mary Smith, associate professor of history, will give the keynote address.
  • Joe Wilson joined the department as a professor of history.
  • Melody Lane is a senior instructor in the humanities.

Note: Many professors hold endowed professorships, which should always be named.

Example: Mehran Mehregany, the Goodrich Professor of Engineering Innovation, teaches in the Department of Electrical Engineering and Computer Science.